Town of Buxton
Minutes for July 15, 2015 Selectmen’s Meeting
Prepared by: Beverly Gammon
Members Present: Clifford L. Emery, Jean C. Harmon, Peter E. W. Burns, Dennis P. Santolucito, Chad E. Poitras
Others Present: Dave Harmon, Patrick Hanna, Scott Warchol, Laurie Warchol, Miriam Rubin, David Martin
Selectmen’s Meeting Agenda
Selectman Emery called the meeting to order at 7:03 PM.
Selectman Emery led the recital.
- Approval of Prior Meeting Minutes
Selectmen Meeting Minutes July 8, 2015
Approved 5-0
- Discussion held between 4:00 & 7:00 p.m.
At 5 o’clock the Board hosted a farewell social event to wish Steve Nichols and Fred Farnham well as each of them leaves our community at the end of July. Selectman Emery said these are big shoes to fill and they will be greatly missed.
- Email from Kayla White Stickney, MDOT Assistant Resident – Re: Buxton/Hollis Progress Meeting (Bar Mills Bridge& Canal Bridge)
- Email from resident – Re: Newspaper Article about recycling
- Email from Dave Francoeur, Deputy Director, York County EMA – Re: CONOPS Interoperability Guide and State Response Interface Information
- Review of Projects and Issues
Selectman Poitras reported that initially Greg Heffernan was going to come in tonight to do a presentation to the Board on opening up the Transfer Station for recycling for other towns as a profit situation for us. Due to the festivities tonight he decided to put that off another week.
Selectman Burns went to the EMA building again Monday to take all the measurements for the damage that was done there and to work on getting specifications for quotes of like materials to fix the damage. Selectman Burns also talked with the Fire-Rescue Chief about the equipment that is down there, what is going to stay, and what is going to come out, so he (Selectman Burns) would know how to complete the specifications he is working on.
Selectman Santolucito reported that he has the final proposal from Advanced Technology for the upgrade of the server and gave a copy to the other selectmen. The Board will review what they have and talk about it next Wednesday.
Selectman Santolucito said he returned materials from Virtual Town Hall to Bev Gammon. She is going to set up a conference call with the vendor. He (Selectman Santolucito) said he would be happy to assist in any way he can but will defer to Selectman Harmon because she has the background and expertise on that. Selectman Harmon said everyone’s input is appreciated.
Selectman Harmon reported that she has been working on placing the ad for the Town’s CEO position which ran in the Sunday paper, is on the town website, and is also on JobsinMaine.
Selectman Harmon thanked Bev Gammon, Krystal Dyer, and Charisse Keach for their help in making the farewell social event tonight a success. She also thanked Tom Kennie, our Public Works Director, for taking time out of his day to go around with a representative from Maine Municipal, our insurance carrier, to inspect some Town buildings.
Selectman Harmon said she received the Municipal Valuation Return and will be working on that over the next couple of weeks. Yesterday she met with Rebeccah Schaffner from the Greater Portland Council of Governments to discuss information on the Regional Coastal Resiliency Grant Program they are trying to apply for. Buxton is not a coastal community but they are trying to include inland communities as well that may benefit from this grant. The purpose of it is to focus on infrastructure. She explained more about the process and said if we want to participate in this, we need to write a letter of intent. Although it is a matching grant, we can do that match in kind such as having Selectman Harmon attend those meetings. That would be our contribution. She
provided a template letter. Deadline is next week and Jean will be happy to be the representative and work on that. They are hoping that by participating in this that, if other grants come along, we could participate in those too.
Today Selectman Harmon was approached by a realtor about a piece of land on the corner of Joy Valley (Route 117) and Route 202. It is a sliver of land that the owner would like the Town to consider purchasing for a reasonable price. Selectman Harmon said the Board would have to go to the voters to purchase a piece of land. The Realtor did not want to give her a price but Selectman Harmon guessed it might be around $2,000. The land is 53 feet wide and over 460 feet long. Selectman Harmon said it is being routed around so the rest of the Board can see it. Selectman Harmon said she thinks the Town should buy it.
Selectman Emery said he was in last week. He compared the backhoe bids and went over those with Tom Kennie, our Public Works Director. They decided on the John Deere which was actually the lowest of the three bids.
There was a brief discussion about an Executive Order to accept the bid and the Board decided to do the order next week.
None
Selectman Burns mentioned cutting down the walls at the old Town Garage. Selectman Emery said he and Tom Kennie talked about that and Selectman Emery is going to get the name of someone his company used not too long ago to do some saw cutting.
E.O. 151607013 – An order to approve 8.5 hours of leave without pay for Krystal Dyer
Approved 5-0
- Executive Orders by Initiative
None
- Accounts Payable and Payroll Warrants
E.O. 151607011 – An order approving expenditures as documented in the Accounts Payable Warrants #114, #115, and Warrant #5
Approved 5-0
The total of the three warrants was $610,228.00
E.O. 151607012 – An order approving expenditures as documented in Payroll Warrant #4
Approved 5-0
The amount of the warrant was $50,870.04.
- Next Meeting of the Board
Board of Selectmen Meeting Wednesday, July 22, at 7:00 PM
This Saturday is Buxton Community Day. The Selectmen briefly discussed whether or not any of them were planning to walk in the parade and they agreed if any of them could, they would.
The road race is at 8 o’clock, the parade is at 10:30 AM and fireworks will take place at 9-9:30 PM. The Dorcas Society is still putting on their annual lawn fair. They will be serving lunch as well. There will be an antique car show at Sandy & Beverly Atkinson’s, the Civil War Re-enactment, and open house.
Selectman Harmon read a letter from Senator Susan Collins to Tashia Pinkham, our Recreation Director, congratulating her on receiving the Worksite Wellness Award.
- Public Comments and Questions
Scott Warchol went to the podium. He introduced himself and welcomed Chad Poitras to the Board. Mr. Warchol mentioned several companies that do concrete cutting for the turnpike.
Mr. Warchol said last winter he came in and talked to the Board about providing more information in their meetings. He reported that the Board has been talking more about what they discuss between 4:00 and 7:00 PM, and he urged the Selectmen to keep it up.
Selectman Harmon commented that the difference between the DVR and being present is that people can come to the podium.
Miriam Rubin went to the podium and asked the Selectmen to give her a time frame for when they can get more information from Casella so she can schedule when her group might be able to come in during the information hours.
Selectman Emery responded that the Board did not have a chance to discuss that tonight but next week they will have Greg Heffernan in and will talk about it.
Miriam Rubin asked if that would be during the 4:00 – 7:00 time period and Selectman Emery confirmed it would be.
David Martin went to the podium and introduced himself. He showed the Selectmen copies of pictures of his neighbor’s house and shared his concerns about the condition of the property. Mr. Martin said he does not understand why the property has not been condemned.
There were no more comments or questions.
None
Motion made and seconded to adjourn the meeting at 7:29 PM
Approved 5-0
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